GIT
Between Gweru Institute of Technology and Parent/Guardian/Student of
[Student Enrolled
Name]…………………………………………………..ID:……………………………………
This agreement is made on [Date:……………………..] between:
1. Gweru Institute of Technology located at 1929 HIS, Bristol Rd, Gweru, hereafter
referred to as "the College."
2. Parent/Guardian Name:………………………………………………………………………………………
residing at [Parent/Guardian Address],………………………………………………………………….
Phone Number:………………………………………………………………………………………
ID Number:……………………………………………… Relation to the Child:…………………………
hereafter referred to as "the Parent/Guardian."
The Parent/Guardian is the legal guardian of [Student Name}……………………………,
who has been admitted to the College for the ……………………………………………..program.
By signing this agreement, both parties agree to the following terms and conditions:
By submitting your enrollment and commencing studies at Gweru Institute of Technology
(GIT), you are deemed to have read, understood, and accepted all Terms and Conditions governing your admission, conduct, and financial obligations.
NB: GIT Stands for Gweru Institute of Technology
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1. ENROLLMENT AND ADMISSION
1.1 The College agrees to admit the student into the selected program subject to meeting admission requirements.
1.2 The Parent/Guardian agrees to provide all required documents including identification, academic records, and other supporting information.
1.3 GIT reserves the right to accept or reject any application without providing reasons.
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2. REGISTRATION
2.1 A non-refundable registration fee of USD $20 is required before enrollment is confirmed.
2.2 Registration is only complete after full documentation and payment are received.
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3. FEES AND PAYMENT POLICY
3.1 All tuition fees, levies, and related charges must be paid on time.
3.2 Fees, levies, and structures are subject to change without prior notice.
3.3 Failure to pay fees may result in:
• Suspension from classes
• Withholding of results or certificates
• Denial of examination entry
• Termination of enrollment
3.4 Fees remain payable regardless of attendance. If a student is absent or stops attending without formal notice, fees will continue to accrue.
3.5 GIT reserves the right to reject any last-minute payment plans, especially those made close to examination deadlines.
3.6 All payments are non-refundable and non-transferable.
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4. RECEIPTS AND PROOF OF PAYMENT
4.1 Every student must be issued a receipt for every payment made.
4.2 Students must keep receipts for reference, as they serve as the only valid proof of payment.
4.3 GIT will not be responsible for disputes where receipts are not presented.
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5. REFUND POLICY
5.1 A 100% refund is only applicable if withdrawal occurs within 48 hours of enrollment (first month only).
5.2 No refund will be issued after this period.
5.3 No refunds will be given if a student is dismissed due to misconduct or policy violations.
5.4 Examination fees are non-refundable once registration has been processed or submitted.
5.5 If a student fails to sit for exams due to unpaid fees, no refund will be issued for any payments already made.
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6. EXAMINATION BOARD SELECTION
6.1 Students may choose from:
• ABMA
• NCC
• CISCO
• HEXCO (Zimbabwe Local Boards)
• G.I.T Certificates
6.2 The board must be selected at enrollment.
6.3 Once selected, no changes are allowed unless approved by GIT management.
6.4 GIT provides guidance but final responsibility lies with student/parent.
6.5 GIT is not liable for:
• Difficulty level of examinations
• Availability of examination centers
6.6 The College provides guidance on the recognition, structure, and value of each examination board. However, recognition of qualifications may vary depending on employers, institutions, and countries.
6.7 While GIT ensures that all programs are aligned with the standards of the selected examination boards, the final responsibility for verifying that a qualification meets a student’s personal, academic, or career requirements rests with the student and/or parent/guardian.
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7. EXAMINATION POLICY
7.1 Examination fees must be paid in full before registration.
7.2 Students must ensure no outstanding balance exists before exam registration.
7.3 The system will automatically block exam registration if any debt exists.
7.4 Students must clear all fees early to avoid disruption.
7.5 Students with outstanding balances cannot sit for exams unless a written agreement exists.
7.6 Examination fees are non-refundable once processed.
7.7 If a student fails to write exams due to unpaid fees, GIT shall not refund any examination-related payments.
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8. STUDENT CONDUCT AND DISCIPLINE
8.1 Students must behave respectfully toward staff, peers, and property.
8.2 Misconduct includes:
• Spreading false information
• Disrespect or disruption
• Damage to institutional reputation
8.3 Disciplinary action may include:
• Suspension
• Expulsion without refund
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9. ACADEMIC PERFORMANCE
9.1 Academic progress will be monitored and communicated.
9.2 Parents/guardians are encouraged to support student performance.
9.3 GIT reserves the right to withhold certification for non-compliance.
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10. ATTENDANCE POLICY
10.1 Attendance is compulsory unless officially excused.
10.2 Absence must be communicated in advance.
10.3 Excessive absenteeism may lead to:
• Suspension
• Termination of enrollment
10.4 Students enrolled under flexible programs must notify GIT at least 1 day before attending.
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11. ONLINE STUDENTS
11.1 Online students are subject to all GIT rules and regulations.
11.2 Access to online platforms requires:
• Full registration
• Up-to-date fee payment
11.3 Non-payment will result in suspension of online access.
11.4 GIT is not responsible for:
• Internet issues
• Device failures
• Power interruptions
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12. DIPLOMA STUDY DURATION
12.1 Diploma students must complete at least 9 months of study before exams.
12.2 If a student delays exams beyond one year:
• They must continue paying fees OR
• Submit a deferment letter
12.3 Returning students must pay full applicable fees for re-entry period.
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13. INDUSTRIAL ATTACHMENT / PLACEMENT
13.1 GIT may assist with attachments or job placements.
13.2 Students must cooperate with placements provided.
13.3 Refusal without valid reason may affect future assistance.
13.4 Students may only exit placements with approval from GIT.
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14. CERTIFICATION
14.1 Certificate fees are payable before or after completion depending on program.
14.2 Fees may change without notice.
14.3 Certificates may be withheld if:
• Academic requirements are not met
• Instructions are not followed
14.4 Failure may be recorded as FAIL regardless of exam results.
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15. PARENT/GUARDIAN RESPONSIBILITY
15.1 GIT may communicate directly with parents/guardians.
15.2 Parents must support:
• Attendance
• Academic progress
• Fee compliance
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16. HEALTH AND SAFETY
16.1 Medical conditions must be disclosed upon enrollment.
16.2 GIT will act reasonably in emergencies but is not liable for external medical conditions or incidents outside its control.
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17. TERMINATION OF ENROLLMENT
GIT may terminate enrollment for:
• Non-payment
• Misconduct
• Academic failure
• Policy violations
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18. LIABILITY
18.1 Students are responsible for their own personal belongings, including but not limited to mobile phones, laptops, tablets, cash, bags, and other valuables.
18.2 GIT shall not be liable for the loss, theft, accidental damage, or misplacement of students' personal belongings unless such loss or damage is directly caused by the proven negligence or intentional misconduct of GIT or its employees.
18.3 Students bring personal electronic devices onto the premises at their own risk.
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19. LEGAL COMPLIANCE (ZIMBABWE)
19.1 This agreement is governed by the laws of Zimbabwe.
19.2 It constitutes a legally binding contract.
19.3 GIT reserves the right to:
• Recover outstanding debts legally
• Withhold results or certificates
• Deregister students
19.4 Disputes will first be resolved internally, then referred to Zimbabwe courts if necessary.
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20. AMENDMENTS
GIT may update these terms at any time. Continued enrollment means acceptance of changes.
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21. ACCEPTANCE
By enrolling, the student and parent/guardian confirm full acceptance of all terms.
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STUDENT & DECLARATION
By Being Enrolled at GIT Both parties shouls have signed this Form and Submit to the Admin. If a student is enrolled and haven’t submitted the form the college will assume both parties have Agreed the terms and Condition
Student will always be reminded to Read and Understand our Terms and Conditions
GIT
